Receptionist / Administrator
Job Description
Medical Supply Company require an experienced Receptionist and Office Administrator to be based at their office and warehouse in Mulhuddart, West Dublin with on-site parking. (This is convenient for Blanchardstown, Ongar, Dunboyne and surrounding areas). The candidate must have excellent communication and computer skills. We require a flexible candidate who is a team player.
Duties and Responsibilities
• Managing the switch board and greeting visitors at reception, ensuring reception is presentable at all times.
• Management of incoming fax, post, emails and general correspondence.
• Clerical and phone support to the MD and heads of departments.
• Arrange meeting room – tea-coffee, book lunch/tidy afterwards.
Providing administrative support to the Supply Chain department. This support will primarily be as cover and back-up for full-time admin staff. Duties may consist of the following:
• Timely entry of all email, fax and telephone sales orders onto our SAP system
• Timely resolution of enquiries relating to orders, deliveries, credits etc.
• Issuing standard quotations to customers.
• Deal with customer queries and complaints and liaise with sales staff on same
• Management of the back-order process by updating purchase / sales orders with the latest information and communicating the updated information to our customers.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Attributes
• Be proficient in MS Office applications (Word, Excel) in an office administration environment.
• Be proficient in Microsoft Office email system or equivalent.
• Academic – Leaving Certificate or FETAC Level 5 or equivalent at a minimum.
• Strong interpersonal and communication skills, both written and oral.
• Ability to work on own initiative to get priority tasks completed.
• Ability to work as a key member as part of a multi-disciplinary team.
• This is a full-time role, hours are 9.00 am to 5.00 pm Monday to Friday. All candidates must be eligible to work in the EU.
• At least 6 months’ experience in a similar role would be preferable but not necessary. Full training will be provided.